Document archival systems will make ‘Digital India’
Sunny Bhagat | March 5, 2019
Every time you sit down to evaluate the budget for your organization, you probably run a list of the ‘haves’ and ‘nice to haves’ for your business. A list may be forming in your mind right now and probably forms every time you evaluate where money can be saved. Is a document archiving system anywhere on that list? Have you considered archive organization? If we are to make the dream of ‘Digital India’ come true, we must prioritize how manage our records and consider organized digital archiving. A managed system of document storage and maintenance is immeasurably important for businesses, even more so now with regulatory compliances put in place by the government. Moreover, archive information management can have a direct impact on your organisation’s productivity and operational efficiency.
How can you achieve organized archiving that makes good business sense?
For choosing the right document archival, you must keep accessibility in mind. A secure document management system that offers accessibility to time-critical documents can be crucial especially for auditing and taxation purposes. If a document storage system does not do that, it can be a massive waste of time and a huge headache for your business. However, lucky for you, there are local specialists ready and available to take care of your document archival.
Here are the advantages of choosing a cloud-based document storage system:
- Using a cloud-based archive information management system will enhance efficiency and security by managing your records, giving you peace of mind of remaining compliant and having your information secure.
- There are automated tools available with software that can help effectively classify and organize your business records with defensible disposal. That way you know which ones need to be done away with at what time and won’t waste your company’s bandwidth.
- Effective digital document archival will also reduce your storage costs while ensuring that archived documents remain easily accessible.
ARC offers digital archival for enterprise customers, with scalable support. Our in-built intelligence system makes your scanned documents searchable and shareable. You can find information in scanned documents and images with the help of our award-winning OCR technology that enables lighting fast search. Moreover, you can assign document types with retention timelines and retention managers to receive automated notifications when it’s time act on old files.
It is important businesses in India understand the importance of compliant digital document archival, that not only saves costs but also adds efficiency and productivity to workflows.
For more information on how archival can help your business, visit our official page.