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If you don’t know how many printers you currently have throughout your organization, you’re not alone. In many organizations, procurement of printers and supplies is a haphazardly shared responsibility, with each department making decisions independent of others.
ARC’s MPS solution begins with an audit of your existing equipment, processes, and usage to identify gaps and evaluate your needs. Your accounting team may be able to provide you with a current total for use in the savings calculator, or you can enter an approximated total to receive your projected savings.
When your employees send a document to the printer, the chances are good that they aren’t changing the default settings first; this often leads to color printing documents unnecessarily. If you don’t have this figure available and you’re not already tracking your printing costs, a trip back to accounting will get you your annual spend on color ink cartridges or toner. With your yearly spending figure for color cartridges and the cartridge’s standard page yield (page yield is the number of pages that a single cartridge can print and can be found on the manufacturer’s website), you can calculate your annual volume.
Abacus, the software behind ARC’s Managed Print Services, can guide your office staff to make smarter printing decisions. Popup guides steer users toward the most cost-effective solutions and give you oversight of your entire print environment so you can see when and where usage is highest.
The average office worker sends 34 pages to the printer each day, on average. 17% of those pages are never retrieved. For even a small office of ten employees printing entirely in black and white, the annual volume would be 709,580, with 120,628 pages left in the tray.
A print retrieval solution, such as that available in Abacus, creates a secure print environment that helps ensure that abandoned print jobs are a thing of the past, while secure documents are kept safe, seen only by those who are so authorized. For the company used in the example above, implementing a print retrieval solution alone could yield over ₹6000 in savings in the first year.
Learn more with a personalized report that you can share with your team.
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